TaxFlow SA
TaxFlow SA is a provisional tax tracking tool built for independent income earners in South Africa. We are committed to protecting your personal and financial information in accordance with the Protection of Personal Information Act (POPIA) No. 4 of 2013.
We collect the information you provide directly: your name, email address, South African ID number (optional), SARS tax reference number (optional), date of birth (used only for correct tax rebate calculations), income and expense transaction data, and receipt documents you upload.
Your data is used solely to calculate your provisional tax liability, generate IRP6 estimates, and produce reports for your own use. We do not sell, share, or transfer your data to any third party. Your financial data is never used for advertising or profiling.
Your data is stored securely on Supabase infrastructure located in the EU West region. All data is encrypted in transit (TLS) and at rest. Receipt documents are stored in encrypted cloud storage and are accessible only by you.
When you use the AI Tax Advisor or income stream classifier, your tax summary data is sent to Anthropic's Claude API to generate a response. This data is subject to Anthropic's privacy policy. No data is sent to AI services without your explicit action (tapping Send or Suggest).
You have the right to access, correct, or delete your personal information at any time. To request deletion of your account and all associated data, contact us at privacy@taxflow.co.za. We will process your request within 30 days.
TaxFlow SA does not use advertising cookies or third-party tracking. We use a session token stored in your browser's local storage solely to keep you signed in. No analytics or behavioural tracking is performed.
For any privacy-related queries or to exercise your POPIA rights, contact: privacy@taxflow.co.za
Please read and accept these terms carefully. TaxFlow SA is a tax administration tool — not a registered tax practitioner. Your continued use of this app constitutes acceptance of these terms.
TaxFlow SA is a digital tax administration and record-keeping tool designed to assist provisional taxpayers in South Africa with organising their income, expenses and tax-related information. The app provides estimates and calculations based on information you enter and publicly available SARS tax tables.
TaxFlow SA is not a registered tax practitioner, tax consultant, accountant, or financial adviser as defined under the Tax Administration Act 28 of 2011, the Income Tax Act 58 of 1962, or any applicable South African legislation. Nothing in this application constitutes tax advice, legal advice, financial advice, or a professional opinion.
The primary purpose of TaxFlow SA is to simplify the administrative process of gathering, organising and presenting financial records to a qualified tax practitioner or accountant for the purposes of completing and submitting tax returns and provisional tax (IRP6) submissions to SARS.
You are strongly advised to have all tax submissions reviewed and filed by a registered tax practitioner who is a member of a recognised controlling body under the Tax Administration Act. The figures and estimates produced by TaxFlow SA serve as a guideline only and must not be submitted to SARS without independent professional verification.
All tax calculations, estimates, IRP6 projections, rebate calculations and penalty-free amount analyses provided by TaxFlow SA are based on:
- Information entered by you, the user
- Publicly available SARS tax tables and rates
- Assumptions built into the software at the time of development
TaxFlow SA makes no warranty, express or implied, regarding the accuracy, completeness or fitness for purpose of any calculation, estimate or figure produced by the application. SARS tax legislation changes regularly. It is your responsibility to ensure that any figures submitted to SARS reflect current legislation.
To the maximum extent permitted by South African law, TaxFlow SA, its owners, directors, employees, developers and agents shall not be liable for any loss, damage, penalty, interest, under-payment, over-payment or adverse outcome of any kind arising from:
- Reliance on any estimate, calculation or figure produced by TaxFlow SA
- Incorrect, incomplete or inaccurate information entered by the user
- Any SARS audit, assessment, penalty or interest imposed as a result of a tax submission
- Delays in updating the application to reflect changes in tax legislation
- Technical errors, system downtime or data loss
- Decisions made by the user or their representatives based on information in the app
This limitation applies whether the claim arises in contract, delict, statute or any other legal basis, and even if TaxFlow SA has been advised of the possibility of such loss or damage.
By using TaxFlow SA you acknowledge and agree that you are solely responsible for:
- The accuracy and completeness of all information you enter into the application
- Ensuring that any tax submissions made to SARS are correct and compliant
- Engaging a suitably qualified tax practitioner to review and submit your tax returns
- Keeping your account credentials secure and confidential
- Compliance with all applicable South African tax laws and regulations
- Paying any tax, interest or penalties assessed by SARS
Your financial data is stored securely on Supabase cloud infrastructure located in the European Union, protected by row-level security ensuring only you can access your own data. TaxFlow SA will not sell, share or disclose your personal financial information to any third party except as required by South African law.
TaxFlow SA processes personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA). By creating an account you consent to the collection and processing of your personal information for the purposes described in this agreement.
TaxFlow SA uses artificial intelligence (Claude by Anthropic) for certain features including the AI Tax Advisor, income stream classification and payslip scanning. AI-generated content is informational only and does not constitute professional advice. AI responses may contain errors and must not be relied upon for actual tax submissions.
TaxFlow SA reserves the right to amend these terms at any time. Material changes will be communicated via the application. Continued use of the app after notification of changes constitutes acceptance of the updated terms.
These terms are governed by the laws of the Republic of South Africa. Any disputes arising from the use of TaxFlow SA shall be subject to the jurisdiction of the South African courts.
After creating your account you'll be guided to add your income streams and set up your profile.
Enter your email and we'll send you a link to reset your password.
Tap to photograph or upload
JPG · PNG · PDF — max 10 MB
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Salary / PAYE entry
Capture your monthly salary details. PAYE is credited against your annual tax liability — this keeps your provisional tax top-up accurate.
Enter the amounts exactly as shown on your IT3B certificate. The app calculates exemptions and taxable amounts automatically.
Activating your Pro account…
Your payment was received. We're setting up your account now — this usually takes a few seconds.
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As a tax practitioner your account is free. Link clients using their 6-character TaxFlow code. Request access when you need to review their data.
Ask your client for their 6-character TaxFlow code. They'll find it in Account → My TaxFlow Code. Once linked they'll need to approve the connection before you can request access.
TaxFlow SA is committed to protecting your financial data.
We comply with the Protection of Personal Information Act (POPIA) and use industry-standard security infrastructure to keep your data safe.
We store your account details (name, email, optional ID and tax numbers), your income and expense transactions, asset records, receipt files, and subscription status. We do not store your payment card details — payments are handled entirely by PayFast.
When you link a tax practitioner, they only see your data after you explicitly approve their access request. Access is limited to 7 days per request. You can revoke access instantly from your Account screen. Practitioners have read-only access — they cannot modify or delete any of your data.
The AI Advisor sends a summary of your financial totals to Anthropic's Claude API to answer your questions. Individual transaction details, supplier names and personal identifiers are not sent. AI conversations are not stored after your session ends.
To exercise any of these rights or to request deletion of your account, email us at taxflow@matonique.co.za. We will respond within 30 days.
In the event of a data breach affecting your personal information, we will notify you by email within 72 hours and notify the Information Regulator as required by POPIA.
Questions about this policy or your data? Email us at taxflow@matonique.co.za and we'll respond within 2 business days.
Record money you've physically set aside for your provisional tax payment. This keeps you on track for your August IRP6 submission.
TaxFlow SA — smart provisional tax tracking for independent earners. Data stored securely on Supabase EU West.
Recurring expenses are automatically included in your tax calculations and IRP6 projections each month without needing to capture them individually.
Customise the expense categories for each income stream. These appear in the category dropdown when you capture expenses, and as separate rows in your exported report.
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Your data is always yours — export or delete at any time regardless of plan. Downgrading to free retains all existing data but locks new entries above the free tier limits.
Download all receipts for a tax year as a single ZIP file. Each file is named with the transaction reference so your accountant can match receipts to the report.
I can see your full tax position in real time. Ask me anything about IRP6, penalty-free amount, RA optimisation, deductibility, or audit readiness.